How Financial Aid Refund Checks Work

Obtaining Financial Aid Refund Checks

The average University of Tennessee student received a $2,000 financial aid refund for the 2008 school year.
The average University of Tennessee student received a $2,000 financial aid refund for the 2008 school year.
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First and foremost, financial aid is intended to cover educational expenses. In the case of federal financial aid (think Stafford Loans and Pell Grants), the funds can only go toward "institutional expenses," which are limited to tuition and fees and student housing [source: Oregon State University]. But once financial aid has covered those bills, students may receive a check for whatever awarded money is left over.

Consider, for instance, an in-state undergraduate student at the University of Tennessee who plans to attend during the Fall 2009 semester. If the student elects to take a full course load of 12 hours, the tuition and fees will come to $3,425 [source: University of Tennessee]. Let's say that the student also plans to live on campus and enroll in a meal plan, which hypothetically tacks on an additional $2,000 for the semester. If that student earns more than $5,425 in financial aid, he or she should be entitled to a refund check.

Indeed, students at the University of Tennessee who were eligible for a financial aid refund received more than $2,000 on average during the 2007 -- 2008 school year [source: Garrett]. Across the University of Tennessee system, annual financial aid refunds amounted to more than $60.5 million. Students likely applied that extra income to related expenditures, such as books and supplies, boarding and transportation.

Since colleges don't cut financial aid refund checks until after all expenses are paid, they're generally dispersed a few days after the beginning of each semester [source: Indiana University]. And not all unused aid returns to the student. Refunds for the Parent Loan for Undergraduate Students (PLUS) may be sent to the parent borrower or to the student, depending on the institution's regulations.

Paper financial aid refund checks will be mailed to the student's current address on file with the college or university. In that case, students should ensure their mailing address is up to date to guarantee that they receive the refund. If a refund check is lost, most schools require a mandatory waiting period before issuing a new one, often around two or three weeks. Some schools also offer a direct deposit option for financial aid refunds; students who are interested in direct deposit may need to contact their financial services or bursar's office to enroll.

Once refunds are dispersed, the burden falls to the students to stay in school. Otherwise, students who aren't able to complete their coursework might end up having to return some of that bountiful refund.