When writing an appeal letter, it's important to keep several factors in mind. Try to present an objective case to the financial aid administrator. You should be able to explain your situation and support your case with evidence. Keep the letter short and to the point. In most cases, a single typed page should provide enough information for the initial appeal.
Depending upon your situation, providing support for your case can be challenging. If your college has revoked your financial aid due to poor academic performance, you'll need to provide a good reason for your grades falling below the college's threshold. It's important to be honest when submitting an appeal letter. If your grades suffered as the result of a traumatic event, explain the situation in your letter. If you've discovered college is more challenging than you anticipated, say so. Some financial aid administrators may agree to reinstate your financial aid conditionally.
You may have to work on improving your academic standing without the benefit of financial aid for a time. If you can demonstrate that you're serious about your education by improving your grades, the financial aid office may reevaluate its decision to revoke your aid upon appeal.
In the case of a financial status change, you may need to provide proof to the college in addition to an explanation of your situation. Don't include everything in your initial letter -- just let the office know that you're willing to provide documentation if needed. Many financial aid administrators will revisit their decisions regarding financial aid based upon special circumstances.
If a college reduces your financial aid based upon scholarships or grants you receive from other organizations, you have a couple of options. You can write to the college to appeal the decision yourself. Another choice is to write to the organization that gave you the grant or scholarship and ask someone to write a letter of appeal on your behalf.
Make sure you have someone proof your letter thoroughly before you send it to the financial aid office. Errors and poor organization can influence an administrator's decision to offer more aid.