How to Make Employee Check Stubs

Most states require employers to give their employees a paycheck stub or pay slip upon payment. You can enclose the pay stub with the employees' paycheck, or send it to them to let them know they have been paid by direct deposit.

There are many programs you can download off the internet to create employee check stubs. Some of these programs will even do all the calculations for you; all you have to do is enter the numbers. You can also type all the information into your word processor to create an employee check stub. For example, Microsoft Office has its own pay stub template [source: Microsoft Office].


When making an employee paycheck stub, make sure to include all of the following information:

  • The company's name and address
  • The employee's name and address
  • The pay period for which the employee is being paid
  • The check number and bank information [source: Docstoc]
  • The employee's gross salary for that pay period
  • The employee's regular hours and regular pay rate
  • The employee's overtime hours and overtime pay rate
  • The mandatory deductions (e.g. taxes or wage garnishment)
  • The voluntary deductions (e.g. life insurance or medical insurance)
  • [source: Directgov]
  • The amount set aside for a retirement fund and the information about that retirement fund, if applicable [source: NSW Industrial Relations]
  • The employee's net salary
  • The date of payment
  • The employer's signature

You must issue a pay stub to your employees within one day of their pay day [source: Docstoc].

Keeping copies of all the pay stubs you issue will help you keep track of your annual expenses. It's also important to keep copies of the pay stubs issued in case you ever need them for legal reasons [source: Docstoc].