Here is an example of an effective acceptance letter:
July 10, 2010
1 Mockingbird Lane
Chicago, IL 20631
Dear Mr. Smith,
Thank you for offering me the Executive Director of Marketing position at XYZ Corporation. Please consider this letter to be my official acceptance of the position.
I am pleased to accept your salary offer of $100,000. As we discussed, the position will include full health benefits and two weeks of paid time off annually. My agreed upon start date is August 1, 2010, after I complete my obligations at Global Internet Corporation. I appreciate that you've agreed to my flex work schedule of 10 a.m. to 6 p.m.
Thank you again for offering me this exciting opportunity. I look forward to putting my 20 years' of marketing and managerial experience to work for XYZ Corporation.
If you require me to complete any additional paperwork, please let me know. Otherwise, I look forward to working with you beginning on August 1.
Note that the letter clearly states important contract terms like offered position, salary, benefits and special considerations like flex time. If your new employers agreed to these terms, you must put them in writing in your acceptance letter. Your acceptance letter should also include your starting date. Again, double-check your spelling and your grammar before sending your final letter to your new employers -- and make sure that your letter's tone remains positive. Follow up with a phone call to your bosses-to-be a couple of days afterward to confirm the letter's receipt and to take care of any lingering questions. Once that's done, all that's left is to get excited for your new job!
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More Great Links
- Colorado State University. "Writing Guide: Acceptance Letters." (Accessed June 21, 2010)http://writing.colostate.edu/guides/documents/business_writing/business_letter/acceptance_letter/.
- Job Bank USA. "How to Write an Acceptance Letter." (Accessed June 21, 2010)http://www.jobbankusa.com/interviews/articles_tips/how_to_write_an_acceptance_letter.html.
- Prasad, Chandra. "Outwitting the Job Market: Everything You Need to Locate and Land a Great Position." Guilford, CT: Lyons Press, 2004.
- Purdue Online Writing Lab. "Acceptance Letter." (Accessed June 21, 2010)http://owl.english.purdue.edu/owl/resource/634/06/.