How to Write a Grant Proposal

One good way to increase your chances of receiving a grant is to write and distribute numerous grant proposals. But before you pick up that pen, do some initial research [source: Grant Writing Tips]:

  • Look for organizations, businesses, agencies and foundations that fund programs or projects similar to yours. Familiarize yourself with their grant proposal requirements and criteria.
  • Seek advice and ideas from people who have written grant proposals and who have received grants.
  • Learn the current buzzwords.
  • Search the internet for grant proposals related to the area of your program or project. Review these proposals for style and formatting requirements.
  • Meet with others involved in the project or program and develop a detailed outline of its purpose and goals.
  • Meet with representatives from organizations, businesses and schools, as well as with community leaders, to generate support for your project or program. The more written recommendations you receive, the easier it will be to get your grant approved.
  • Gather and review all the documents and information relevant to the proposal.
  • Write a cover letter to accompany the proposal.

Organizations that distribute grants require grant proposals be written according to their own specifications. However, most organizations request the following information. Each item listed should be a separate section of the proposal.


  1. Start with a short, detailed summary of your organization.
  2. Provide a detailed introduction describing your organization and its goals.
  3. Assess your funding needs and explain how the funds will be used.
  4. State the goals and objectives of the project or program.
  5. Explain how you will successfully achieve your goals.
  6. Provide an evaluation and analysis of the goals that have been reached thus far.
  7. Include a long-term forecast of project development for after the proposed funding expires.
  8. Include the proposed budget.

[source: Writing a Grant Proposal]

The person(s) responsible for the program or project should sign and date the proposal, along with their full title.