How Web Conferencing Security Works

Security is important for Web conferences such as this press conference.
Security is important for Web conferences such as this press conference.
Richard Lewis-Pool/Getty Images

Freedom generally entails risks, and Web conferencing is no exception. While virtual meetings liberate companies from the financial and logistical complications of face-to-face conferences, they also place confidential company information in an environment vulnerable to rivals and hackers.

Trade secrets, employee records, product knowledge and earnings projections are some of the information commonly shared during Web conferences [source: Cisco]. Sharing this information online makes it vulnerable to theft.

And security problems do happen. In October 2006, for example, Adobe Connect Web meeting software announced it had discovered a security breach that could lead to information access by unwanted third parties. [source: The Web Conferencing Blog].

However, there are numerous ways that companies can protect data while enjoying the freedom and cost-cutting offered by Web conferencing.

Some companies have found that switching to Web conferencing leads to a substantial Return on Investment (ROI). The Chicago-based Web firm Fieldglass has estimated that the use of Web conferencing saves it more than $1.9 million every year. [source: Communications News].

In this article, we'll learn how Web conferencing security works, explore the architecture of Web conferencing security and provide tips for holding secure Web conferences. Finally, we'll consider the host's role in regulating the Web conference.